Camp Bethel's Labor Day Family Camp Weekend

1. WE NEED YOUR HELP!!! As we build our schedule for our 2011 holiday weekends, we'd LOVE for you, the families who will actually be here, to assist us in scheduling programs, crafts, classes, hikes, games, Bible studies, worships and more. Please consider helping, and send us your suggestions and offerings to: campbetheloffice@gmail.com (Barry & Jenny).

2. RESERVE MEALS BY AUGUST 30! For reservations (meals AND facilities), contact Jenny at campbetheloffice@gmail.com OR 540-992-2940.

1. 1. Parents: You must supervise children at all times. Please check on your children often. We require use of bike helmets for young riders. Equip children with flashlights after hours. Please, no biking after dark without lights. Please note that cabins and lodges have cleaning closets with cleaning chemicals. The best child-proofing and child-safety measure we have is parent supervision.

2. Payment for meals, lodging/camping or future reservations, complete form on page 1 and bring payment to the camp office at one of the following times: 5-6pm Friday or 10-11am Saturday or 4-5pm Sunday or 10:30-11:30am Monday. Please complete the payment/reservation form IN ADVANCE and present when you pay. Please pay by check or exact change as we do not keep cash in the office. If you cannot make payment at one of these times, leave your form with us and we will bill you via post mail. For credit card payment, we must add a 3% surcharge.

3. To reserve your spot for Memorial Day 2012 or Labor Day 2012: Because of the growing popularity of holiday weekends, you MUST complete the PAYMENT/RESERVATION FORM and pay the minimum deposit to reserve your lodging or RV campsite. See reservation info below.

4. SAFETY PRECAUTIONS: Keep fires controlled, supervise at all times, and extinguish after use.

· In case of thunderstorms, seek immediate shelter AWAY from trees, creeks and ponds.

· Rattlesnakes have been abundant in the forested areas this year; (do NOT kill black snakes or water snakes). If you spot one, get far away, tell an adult and the camp staff. DO NOT attempt to handle or move snakes.

· Tick, mosquito & chigger prevention: We recommend insect repellant (plus long pants tucked into socks) to deter ticks and chiggers which are especially bad in Virginia this year. Remove ticks with tweezers, pinching as close to the skin (the tick’s head) as possible. Do not burn or smother a tick as they might vomit into your bloodstream, which can lead to Lyme disease or other tick-borne illness. Chiggers roam your body for about 1 hour prior to biting, so check children (and yourself) for ticks and chiggers several times daily.

· Black Bear: For the first time in my 9 years here, a black bear yearling has frequented main camp and the dumpster buffet, leaving his dinner trash strewn through the forest. He ranges from dumpster and Cave Trail Field to Vesper Hill to Nace. Make lots of noise and don’t leave food or food trash outside. Wear bear bells, sing or generally be loud when hiking. Re-latch dumpster after dumping trash. Thank you!

5. Sunday Pot-Luck Dinner: Please attend Sunday, Sept 4 at 5:30pm at the Shelter-by-the-Spring. Bring a food item for four persons. Camp will provide drinks, ice, cups, plates, utensils, serving utensils, paper products. Stay for the 7:30pm free concert.

6. FREE KITTENS! 8 irresistibly cute kittens, ready for adoption by a caring family. See the schedule for appropriate “Kitten Visitation” times.

SCHEDULE: Help us add to the schedule! Contact Barry or Jenny to offer programs, crafts, classes, hikes, games, Bible studies, worships and more; campbetheloffice@gmail.com.

Saturday, September 3, 2011: Meals (only for those who reserved in advance) will be served family-style in the Ark at the exact times below. Check Camp Bethel's weather forecast HERE.

Sunday, September 4, 2011: Meals (only for those who reserved in advance) will be served family-style in the Ark at the exact times below. Check Camp Bethel's weather forecast HERE.

Monday, September 5, 2011, Labor Day: Meals (for those who reserved in advance) will be served family-style in the Ark at the exact time below. Check Camp Bethel's weather forecast HERE.

Meals in the Ark will be served family style at the exact time listed below. As a courtesy to other guests please be on time. Prices are 20% or $2 less than regular prices!

Meals: 20% or $2 less than regular meal prices! Meals will be served family-style in the Ark at the exact times below.

MEALS: Call or e-mail by August 30 to reserve your meals.	Adults:	Child (4-12):	Under 4:
Saturday BREAKFAST (8am)	$6.00 x ___	$3.00 x ___	$0 x ___
Saturday LUNCH (12:30pm)	$7.00 x ___	$3.50 x ___	$0 x ___
Saturday DINNER (5:30pm)	$8.00 x ___	$4.00 x ___	$0 x ___
Sunday BREAKFAST (8am)	$6.00 x ___	$3.00 x ___	$0 x ___
Sunday LUNCH (open 12:30pm)	$8.00 x ___	$4.00 x ___	$0 x ___
Sunday 5:30 Dinner is Potluck in the SBTS. Bring a dish to share! Camp	provides	drinks, cups	utensils, etc
Monday Brunch (9:00am)	$6.00 x ___	$3.00 x ___	$0 x ___

Bring some extra cash or your check book for CDs at our concerts AND to donate toward a free-will offering at each concert to offset performer expenses for Camp Bethel.

- FLASHLIGHTS!!!!! - linens, bedroll or sleeping bag - bike(s) & bike helmet(s) - hiking/walking shoes - musical instrument

- clothes fit for the weather - swim suit - food as needed - rain (?) gear - camera

- checkbook or exact cash for payments, Trading Post & concert offerings - games and all your family traditions

- old Camp Bethel photos - personal and hygiene items - food item for Sunday’s pot-luck - tick-mosquito-chigger prevention

Go ahead and move in and begin enjoying your weekend. From now on RV campers are required to call ahead to reserve specific sites (see RV camping information for specific sites). RV campers may set up anywhere, but please respect public access areas (stay clear of shelters, roads and bathhouses) and share hook-ups when camping off of established sites. Tent campers should not pitch tents on an RV site. As a tent camper, you may pitch your tent wherever you like and however remotely you wish. Please park on paved surfaces only, if possible. Also, please limit vehicular traffic through camp to ensure the safety of pedestrians and families on bicycles. Camp speed limit is 5 mph.

Obviously, we have a limited amount of RV sites and full hook-ups. From now on RV campers are required to call ahead to reserve specific sites (see RV camping information for specific sites). Please do not park RVs around the Cave Trail Picnic Shelter; use the field above. If you have not reserved an RV site please consider parking the RV and walking around camp to scout out available electrical plugs (check light poles and buildings for outdoor plugs). If possible, avoid running an extension cord from an indoor plug through a window. Please use dual spigots to share water spouts.

Tent campers may pitch anywhere, but please avoid public access areas. Try our new acreage behind and beyond the Craft Cabin.

In a continuing effort to reduce our energy costs, please turn off lights & fans when not in use and don’t over-light buildings or areas, don’t overheat rooms, and be sure water is not running. Quiet hours are 9:00pm through 8:00am. Upon departure, turn off heat, lights, fans, and please take your trash to the dumpsters beside the Retreat Center. Any cleaning you can do in your cabin/lodge saves Camp Bethel time and money. Please try to be as self-sufficient as possible during your stay; most of you know where on camp to find the things you need. Thank you for helping us by helping yourselves.

Please try to be as self-sufficient as possible during your stay. Most cabins & lodges have closets with extra paper supplies and cleaning supplies. Extra toilet paper and paper towels are in closets if needed. Thank you for helping us by helping yourselves. If you have questions or needs please feel free to contact one of the on-site staff. It is helpful to us if cabin/cottage/lodge users make a written list of the supplies and repairs you find each facility may need.

Please attend Sunday at 5:30pm at the Shelter-by-the-Spring. Bring a food item for four persons. Camp will provide drinks, ice, cups, plates, utensils, serving utensils, paper products. Stay through the evening for an 8:00pm free concert.

You must supervise your children and know their locations. Please check on your children often. We require use of bike helmets for young riders. Equip children with flashlights after hours. Please, no biking after dark. Please note that cabins and lodges have cleaning closets with cleaning chemicals. The best child-proofing and child-safety measure we have is parent supervision.

NEW 2011-2012 PAYMENT & RESERVATION FORM

Our new fast-and-easy digital reservation system will automatically calculate your fees including any prior deposits you made for 2010.

Instructions:

Bring this completed form & payment to the camp office at one of these times: 5-6pm Fri; 10-11am Sat; 4-5pm Sun; 10:30-11:30am Mon.

Check the latest “RESERVED FACIITIES” chart on the office porch for what’s available OR what facility you have already reserved for 2011-12.

3. With you present, Jenny will review your information, your 2010 usage and meals, your prior deposits and your future reservations.

4. Pay by check, credit card (+3% surcharge) or exact change; we don’t keep cash in the office. Deposits are non-refundable.

5. Jenny will provide you with a detailed receipt which summarizes your 2010 payment and your future 2011-2012 reservations.

LAST NAME ___________________________, FIRST ____________________ TOT. # IN PARTY: _______

MAILING ADDRESS: ____________________________________________ CITY _________ ST ___ ZIP _____

PHONE # ______________ CELL # ________________ E-MAIL ___________________________________

CONGREGATION ____________________________ NAMES OF OTHER IN PARTY _________________________

Complete the 2011 Usage Chart below. 2011 prices and 2011-12 minimum future deposits are listed below.

Facilities/Campsites where you stayed in 2011:	# persons	# nights	Yes/No meals in Ark?

Complete the 2011-12 Reservation Chart below. Rules & minimum deposits are listed below.

Facilities/Campsites to reserve:	# nights MemDay2012	# nights LaborDay2012

“First Right of Refusal” regarding reservations for future holiday weekends:

Families present and reserved at this year’s Memorial Day weekend had first right of refusal to reserve (with a minimum deposit) their present-pattern-use facilities for this holiday in 2012 until Monday, May 31, 2011, 11:30am. After Monday, May 31, 2011, 11:30am, unreserved facilities became open for any other family to reserve (with minimum deposit) for Memorial Day 2012.

Families present and reserved at this year’s Labor Day weekend have first right of refusal to reserve (with a minimum deposit) their present-pattern-use facilities for this holiday in 2012 until Monday, September 5, 2011, 11:30am. After Monday, September 5, 2011, 11:30am, unreserved facilities become open for any other family to reserve (with minimum deposit) for Labor Day 2012.

REMEMBER: THERE'S ALWAYS SPACE FOR TENT-CAMPING & DRY-RV CAMPING!

SPECIAL REDUCED RATES, 2011-2012: Only available for these special weekends!

Prices for holiday weekends are greatly discounted: Meals = 20% off; Camping = 20-50% off; Lodging = 17-90% off! Pool & programming = 100% off!

Cabins: Daleville, Friendship Haven, Pleasant View, StoneHOP, Whispering Pines, Willoro

Cottages: Bethel Lodge, Blue Birds’ Nest, Carolina Haven, Forest Lodge, Pineview, Wildwood


4:00-6:30	Pool Open. Free admission; donations accepted. Children under 8 must be accompanied by an adult or 12+ year older sibling.
5:00-6:00	Staff available in Camp Office for payments; checks or exact change please. Complete your form below in advance, please.
7:00-7:30	Wagon Ride! Meet in Ark parking lot at 7:00. 30 minutes. If it is raining at 7:00, we will not provide a wagon ride tonight.
7:30-8:00	Kitten Visitation at the LeNoir’s house: Eight irresistibly cute kittens ready for adoption by a caring family. Get parent permission for visit.
10:00	Quiet hours in main camp through 6:30am. Thank you.

6:30-7:15am	Polar Bear Swim! Free; donations accepted. Children under 8 must be accompanied by adult or 12+ year old sibling.
8:00	BREAKFAST in the Ark for those who reserved meals.
9:00-10:30	Family Craft in the Craft House with Sue Wilson: Children under age 8 must be accompanied by an adult or 12+ year older sibling. Donations accepted.
10:00-11	Staff available in Camp Office for payments; checks or exact change please. Complete your form below in advance, please.
11:00	You will see Jenny giving a site tour including all facilities to a potential Guest Group we are excitedly hoping will utilize Camp Bethel in 2012. Say “Hi” when you see them! If you wish to exclude your facility from this tour, please let Jenny know by Saturday 11:00am.
12:30pm	LUNCH in the Ark for those who reserved meals.
12:30pm	FOOTBALL! Virginia Tech vs. App. State (on WDBJ-7). Showing (weather permitting) on the lawn beside Tim's house. Bring your own lawn chair and snacks & drinks to share. Go Hokies!
1:00-5:15	Pool Open. Free admission; donations accepted. Children under 8 must be accompanied by an adult or 12+ year older sibling.
5:30	DINNER in the Ark for those who reserved meals.
6:00	FOOTBALL! University of Virginia vs. William & Mary (on ESPN3.com). Showing on the carport at Jenny's house. Bring your own lawn chair and snacks & drinks to share. Go Cavs! Go Tribe!
6:30-7:00	Trading Post Open: Lanyards, bottles, t-shirts & more.
7:00-7:30	Kitten Visitation at the LeNoir’s house: Eight irresistibly cute kittens ready for adoption by a caring family. Get parent permission for visit.
8:00	Variety/Talent Show at Hillside! We’re twisting the arms of several of our registered guests to perform 1-2 songs/acts. Are you itching to perform? Contact Jenny at campbetheloffice@gmail.com. Confirmed performers include: Toria Knox! Sam StJohn! Jon Wilson!
8:30	S’mores and campfire at Hillside AFTER the Talent Show.
10:00	Quiet hours in main camp through 6:30am. Thank you.

8:00	BREAKFAST in the Ark for those who reserved meals.
9:15	Van to New Bethel departs from the Ark Parking Lot, rain or shine.
9:30	Sunday Morning Worship and singing at New Bethel Church of the Brethren; speaker David K. Shumate, 1 hour. All camp guests are invited to worship this morning at New Bethel CoB, a short walk from Camp Bethel. Bring an offering to help New Bethel’s ministries.
12:30pm	LUNCH in the Ark for those who reserved meals.
1:30-5:15	Pool Open. Free admission; donations accepted. Children under 8 must be accompanied by an adult or 12+ year older sibling.
3:00-3:30	Kitten Visitation at the LeNoir’s house: Eight irresistibly cute kittens ready for adoption by a caring family. Get parent permission for visit.
3:30-5:00	Family Craft in the Craft House with Sue Wilson: Choose from an assortment of fun “stuff.” Children under age 8 must be accompanied by an adult or 12+ year older sibling. Donations accepted.
4:00-5:00	Staff available in camp office for payments; checks or exact change please. Complete your form below in advance, please.
5:30	Pot-Luck DINNER in Shelter-by-the-Spring. Bring a food item and enjoy great shared fellowship. Camp Bethel will provide drinks, cups, plates, utensils & paper products. Everyone is invited, on site and off site!
6:15 & 7:00	Wagon Rides in camp & into our upper property; 30 min; meet at Shelter-by-the-Spring at 6:15 or 7:00. No rides if it is raining.
7:00-7:30	Trading Post Open: Lanyards, bottles, t-shirts & more.
7:30-9:00 Concert!	Concert at Hillside: Band of Brethren! Soulful sounds from our fun friends! Campfire + S’mores at Hillside Auditorium. Bring money for free-will offering for the band. Also bring flashlights & marshmallow sticks. People Get Ready?
10:00	Quiet hours in main camp through 6:30am. Thank you.

7:30-8:00am	Polar Bear Swim! Free; donations accepted. Children under 8 must be accompanied by adult or 12+ year old sibling.
9:00	BRUNCH in the Ark for those who reserved meals.
10:00	Roanoke Renacer Iglesia Cristiana (Virlina’s Hispanic Fellowship) family picnic at Shelter-by-the-Spring. Come say, “Hola!”
10:00-12:30	Pool Open. Free admission; donations accepted. Children under 8 must be accompanied by an adult or 12+ year older sibling.
10:30-11:00	Kitten Visitation at the LeNoir’s house: Eight irresistibly cute kittens ready for adoption. Get parent permission for visit.
10:30-11:30	Staff available in camp office for payments; checks or exact change please. Complete your form below in advance, please.
12:30	End of schedule. You may stay through sundown, though no services will be available. Enjoy your holiday and your Camp!

Labor Day Family Weekend 2011 Meal Menus
	Main menu	Dessert
Saturday, September 3
8:00am Breakfast ($6.00 adult; $3 children (4-12); under 4 free)	Biscuits & gravy, Sausage patties, Scrambled eggs, juice, coffee, water.
12:30 Lunch ($7.00 adult, $3.50 children (4-12) under 4 free)	Make-your-own taco (soft shell tacos with beef, lettuce, tomato, cheese, salsa, and sour cream), Spanish rice, Refried beans, lemonade, water, coffee.	Chocolate chip cookies
5:30 Dinner ($8.00 adult, $4 children (4-12), under 4 free)	Oven-baked chicken strips, Homemade mashed potatoes, Honey-glazed carrots, Dinner rolls w/ apple butter, Salad, tea, lemonade, water, coffee.	White cake w/ chocolate icing
Sunday, September 4
8:00am Breakfast ($6.00 adult, $3 children (4-12), under 4 free)	French toast, Oatmeal with raisins and brown sugar, Cheese omelets, juice, coffee, water.
12:30 Lunch ($8.00 adult, $4 children (4-12), under 4 free)	Baked BBQ chicken, Macaroni and cheese, Broccoli salad, Cornbread, Salad, lemonade, water, coffee.	Popsicles
5:30 Dinner: FREE!	Pot Luck @ Shelter by the Spring. Bring a dish to share and a big appetite! Camp Bethel will provide drinks, ice, plates, cups, utensils and napkins.
Monday, September 5
9:00am Brunch ($6.00 adult, $3 children (4-12), under 4 free)	Pancakes, Turkey bacon, Scrambled eggs, Blueberry coffee cake, Fresh fruit salad, Yogurt & granola, juice, water, coffee.

	Brkfst/Brunch	Lunch	Dinner & Sunday lunch
Adult age 13+	$6.00	$7.00	$8.00
Child age 4-12	$3.00	$3.50	$4.00

	Per night, per site or tent	Minimum deposit per night for 2011-2012
Tent site: per tent	$5.00	no deposit necessary
RV not on sites C1-11 or A (ex: field camping)	$8.00	$8.00
RV sites C1-8; A-B, RV sites C9-11	$12.00	$12.00

Large bag of ice; available at the Ark Dining Hall after scheduled meals	$2 per bag
Swimming Pool open FREE to overnight guests, see schedule for times	Donations accepted
Performances at Hillside Sat & Sun night FREE to guests and public	Donations accepted