Camp Bethel's Outdoor Ministries Committee
of the Virlina District Board - Church of the Brethren, Inc.
Items for OMC Meeting on Saturday, April 15, 2023
Barry will have printed copies at the meeting.
7:30am = Breakfast for Workday Volunteers.
9:00am OMEC = Stephanie N., Sam, Allison, Bill, Scott, Terry, Kathy (ex-officio), Barry.
10:00am OMC = Amanda, Kimberly, Laura, Peggy, Randall, Ron, Stephanie R., plus OMEC. Scott has devotions.
12:30 = LUNCH with the Workday Volunteers.
2:00pm = Memorial Service for Guy Kidd at Cloverdale CoB.
Reminder that Saturday, April 15 is our Spring Volunteer Workday, and we hope YOU can come help before the meeting! FREE breakfast is at 7:30am. Please RSVP your workday breakfast HERE at our Workday Website.
Barry will have printed copies at the meeting.
7:30am = Breakfast for Workday Volunteers.
9:00am OMEC = Stephanie N., Sam, Allison, Bill, Scott, Terry, Kathy (ex-officio), Barry.
10:00am OMC = Amanda, Kimberly, Laura, Peggy, Randall, Ron, Stephanie R., plus OMEC. Scott has devotions.
12:30 = LUNCH with the Workday Volunteers.
2:00pm = Memorial Service for Guy Kidd at Cloverdale CoB.
Reminder that Saturday, April 15 is our Spring Volunteer Workday, and we hope YOU can come help before the meeting! FREE breakfast is at 7:30am. Please RSVP your workday breakfast HERE at our Workday Website.
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Items for OMC Meeting on Saturday, February 11, 2023
Barry will have printed copies at the meeting.
9:00am OMEC = Stephanie N., Sam, Allison, Bill, Scott, Terry, Kathy (ex-officio), Barry.
10:00am OMC = Amanda, Kimberly, Laura, Peggy, Randall, Ron, Stephanie R., plus OMEC.
12:00 LUNCH with the Camp Reps/Supporters. OMC is encouraged to stay for the short program (done by 2:30).
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Items for OMC Meeting on Saturday, August 6, 2022
Barry will have printed copies at the meeting.
9:00am OMEC = Stephanie N., Sam, Allison, Amanda, Charles, Terry, Kathy (ex-officio), Barry.
10:30am OMC = Junior, Kimberly, Laura, Randall, Peggy, Scott, Stephanie R., plus OMEC.
Items for OMC Meeting on Saturday, August 6, 2022
Barry will have printed copies at the meeting.
9:00am OMEC = Stephanie N., Sam, Allison, Amanda, Charles, Terry, Kathy (ex-officio), Barry.
10:30am OMC = Junior, Kimberly, Laura, Randall, Peggy, Scott, Stephanie R., plus OMEC.
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Items for OMC Meeting on Tuesday, June 21, 2022
Barry will have printed copies at the meeting.
5:30pm Dinner with Campers
6:00pm Meeting in Ark Conference Room
Items for OMC Meeting on Tuesday, June 21, 2022
Barry will have printed copies at the meeting.
5:30pm Dinner with Campers
6:00pm Meeting in Ark Conference Room
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Items for OMEC and OMC Meetings on Saturday, April 2, 2022
10:30 OMEC = Stephanie, Sam, Allison, Amanda, Charles, Terry, Kathie (ex-off), Barry (ex-off).
11:30 OMC = Junior, Kathy (ex-off), Kimberly, Laura, Randall, Peggy, Scott, Stephanie R., plus OMEC.
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As seen on TV! Camp Bethel has made the news for POSITIVE reasons a few times recently!
The VBR TWENTY24 Junior Girls' cycling Olympic development team camps at Camp Bethel, on WDBJ 7.
The Wild Way Girls' outdoor program at Camp Bethel, on WSLS 10.
Barry interviewed for Sounds of the Mountains LIVE on 7@Four WDBJ 7. Don't let this guy in front of a camera you fools!
The VBR TWENTY24 Junior Girls' cycling Olympic development team camps at Camp Bethel, on WDBJ 7.
The Wild Way Girls' outdoor program at Camp Bethel, on WSLS 10.
Barry interviewed for Sounds of the Mountains LIVE on 7@Four WDBJ 7. Don't let this guy in front of a camera you fools!
Items for OMEC and OMC Meetings on Saturday, February 12, 2022
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Items for OMC Reorganization for 2022 (12:00, Nov 13 at Grandin Court Baptist in Roanoke, VA)
Barry sent you emails on November 9 and November 18 from CampBethelOffice@gmail.com.
OMC REVISED Meetings for 2022:
February 12, 2022 (Sat) 9:00am OMEC meeting & 10:00 OMC meeting at Camp Bethel.
February 19, 2022 (Sat) 8:30am Virlina District Board & OMC Day Retreat at Camp Bethel.
April 2, 2022 (Sat) 10:30am OMEC meeting & 11:30am OMC meeting at Camp Bethel; (Spring Vol. Workday).
June 21, 2020 (Tue) 5:30pm: OMC Dinner w/ campers & meeting at Camp Bethel.
August 27, 2022 (Sat) 9:00am OMEC meeting & 10:00 OMC meeting at Camp Bethel; (2023 Budget meeting).
November 11-12, 2022: Virlina District Conference, location TBD.
Barry sent you emails on November 9 and November 18 from CampBethelOffice@gmail.com.
OMC REVISED Meetings for 2022:
February 12, 2022 (Sat) 9:00am OMEC meeting & 10:00 OMC meeting at Camp Bethel.
February 19, 2022 (Sat) 8:30am Virlina District Board & OMC Day Retreat at Camp Bethel.
April 2, 2022 (Sat) 10:30am OMEC meeting & 11:30am OMC meeting at Camp Bethel; (Spring Vol. Workday).
June 21, 2020 (Tue) 5:30pm: OMC Dinner w/ campers & meeting at Camp Bethel.
August 27, 2022 (Sat) 9:00am OMEC meeting & 10:00 OMC meeting at Camp Bethel; (2023 Budget meeting).
November 11-12, 2022: Virlina District Conference, location TBD.
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Commission on Stewardship Meetings: (OMC Finance Subcommittee encouraged to attend, Terry Johnson, Kimberly Brown, Sam Foster, Junior King, Barry)
March 1, 2022 (Tue) 7:00pm at the DRC (District Resource Center).
May 31, 2022 (Tue) 7:00pm at Topeco CoB in Floyd.
August 30, 2022 (Tue) 7:00pm at Ninth Street CoB in Roanoke.
December 13, 2022 (Tue) 7:00pm at the DRC.
District Board Meetings: (Stephanie, Laura, Terry, Barry)
January 15, 2022 (Sat) 9:00am ZOOM meeting.
February 19, 2022 (Sat) 9:00am Virlina District Board & OMC Day Retreat at Camp Bethel.
March 19, 2022 (Sat) 9:00am at Pulaski First CoB.
June 18, 2022 (Sat) 9:00am at Crab Orchard CoB in WV.
September 17, 2022 (Sat) 9:00am at Eden, First CoB in NC.
District Board Executive Committee (Stephanie, Barry)
March 8 (Tue) 6:00pm, location TBD.
May 24 (Tue) 6:00pm, location TBD.
August 27 (Sat) 9:00am at DRC (budget).
November 29 (Tue) 6:00pm, location TBD.
Events the OMC is encouraged to attend:
February 4 (Fri) 6:00pm reception for Jenna, Wes, Daniel, at Camp Bethel.
March 5 (Sat) 10:00-11:30 Camp Supporter Zoom Workshop (online only).
April 2 (Sat) 7:30am Spring Workday & lunch (OMEC at 10:30, OMC at 11:30).
April 8-9 (Fri-Sat) Sounds of the Mountains Storytelling Festival (attend OR volunteer).
June 10 (Fri) 5:30pm 2022 Summer Staff Commissioning Dinner & Service.
September 3 (Sat) 8:00am, Camp Bethel PEP! 5K (participate or volunteer).
September 21 (Wed), Camp Bethel Benefit Golf Tournament (participate or volunteer).
October 1 (Sat), Heritage Day Festival (participate or volunteer).
November 5 (Sat) 7:30am Fall Volunteer Workday.
March 1, 2022 (Tue) 7:00pm at the DRC (District Resource Center).
May 31, 2022 (Tue) 7:00pm at Topeco CoB in Floyd.
August 30, 2022 (Tue) 7:00pm at Ninth Street CoB in Roanoke.
December 13, 2022 (Tue) 7:00pm at the DRC.
District Board Meetings: (Stephanie, Laura, Terry, Barry)
January 15, 2022 (Sat) 9:00am ZOOM meeting.
February 19, 2022 (Sat) 9:00am Virlina District Board & OMC Day Retreat at Camp Bethel.
March 19, 2022 (Sat) 9:00am at Pulaski First CoB.
June 18, 2022 (Sat) 9:00am at Crab Orchard CoB in WV.
September 17, 2022 (Sat) 9:00am at Eden, First CoB in NC.
District Board Executive Committee (Stephanie, Barry)
March 8 (Tue) 6:00pm, location TBD.
May 24 (Tue) 6:00pm, location TBD.
August 27 (Sat) 9:00am at DRC (budget).
November 29 (Tue) 6:00pm, location TBD.
Events the OMC is encouraged to attend:
February 4 (Fri) 6:00pm reception for Jenna, Wes, Daniel, at Camp Bethel.
March 5 (Sat) 10:00-11:30 Camp Supporter Zoom Workshop (online only).
April 2 (Sat) 7:30am Spring Workday & lunch (OMEC at 10:30, OMC at 11:30).
April 8-9 (Fri-Sat) Sounds of the Mountains Storytelling Festival (attend OR volunteer).
June 10 (Fri) 5:30pm 2022 Summer Staff Commissioning Dinner & Service.
September 3 (Sat) 8:00am, Camp Bethel PEP! 5K (participate or volunteer).
September 21 (Wed), Camp Bethel Benefit Golf Tournament (participate or volunteer).
October 1 (Sat), Heritage Day Festival (participate or volunteer).
November 5 (Sat) 7:30am Fall Volunteer Workday.
Items for the OMEC 9:00am and OMC 10:00am meeting (both in-person and via Zoom), August 21, 2021.
9:00am OMEC = Naomi, Sam, Stephanie, Amanda, Charles, Barry, Kathie.
10:00am OMC = Everyone else! Junior, Laura, Peggy, Randall, Ron, Scott, Terry, Trish.
Barry sent you email on August 18 (from CampBethelOffice@gmail.com) with the Zoom link invitation. See you Saturday morning either in person or on line.
Unvaccinated persons should wear a facemask while indoors. We will meet in the Ark Conference Room. No breakfast, but snacks and drinks (and coffee/teas) will be provided.
Additional documents (agenda w/ minutes, update, etc.) will be added here on Friday.
Items for the OMEC 9:00am and OMC 10:00am meeting (both in-person and via Zoom), August 21, 2021.
9:00am OMEC = Naomi, Sam, Stephanie, Amanda, Charles, Barry, Kathie.
10:00am OMC = Everyone else! Junior, Laura, Peggy, Randall, Ron, Scott, Terry, Trish.
Barry sent you email on August 18 (from CampBethelOffice@gmail.com) with the Zoom link invitation. See you Saturday morning either in person or on line.
Unvaccinated persons should wear a facemask while indoors. We will meet in the Ark Conference Room. No breakfast, but snacks and drinks (and coffee/teas) will be provided.
Additional documents (agenda w/ minutes, update, etc.) will be added here on Friday.
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Items for the OMC meeting (both in-person and via Zoom), June 22, 2021.
OMC dinner at 5:30 in Ark. Meeting to follow at around 6:00pm. Barry sent you email on June 21 (from CampBethelOffice@gmail.com) with the Zoom link invitation. See you Tuesday evening either in person or on line.
If you are coming IN PERSON, bring and wear your facemask while indoors with the campers. We will meet in the Ark Conference Room afterward, upon which only UNvaccinated persons would be asked to wear a facemask. We will show those "Zooming" into the meeting on our projection screen.
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Items for the OMC meetings (both in-person and via Zoom), April 3, 2021.
OMEC at 10:30, OMC at 11:30. Barry sent you email on March 26 and April 2 (from CampBethelOffice@gmail.com) with the Zoom link invitation, and the links are below. See you Saturday morning either in person or on line.
If you are coming IN PERSON, bring and wear your facemask while indoors. We will meet in the Ark Dining Room, with tables spread out, 2 persons per table. We will show those "Zooming" into the meeting on our projection screen.
Schedule on April 3:
7:30am grab-and-go breakfast for workday volunteers (and OMC who reserve one).
10:30am OMEC = Executive Committee (Naomi, Sam, Stephanie, Amanda, Chuck). Zoom link for 10:30 OMEC is HERE.
11:30am OMC = Full OMC is everyone else! Zoom link for 11:30 OMC is HERE.
1:00pm grab-and-go lunch for OMC and workday volunteers.
Saturday, April 3 is our Spring Volunteer Workday. We invite and encourage you, OMC, to come early and help until the OMEC or OMC meeting begins. Specifically, Junior King requests help with the continued task of assessing repair needs in all camp facilities as we work to restart the "Adopt-a-Facility" Program at Camp Bethel. All the workday info is at www.CampBethelVirginia.org/workday
Meanwhile, I encourage you to read through the documents and data below, AND I encourage you to watch the recorded Camp Rep webinar and be aware of all the documents at www.CampBethelVirginia.org/rep
7:30am grab-and-go breakfast for workday volunteers (and OMC who reserve one).
10:30am OMEC = Executive Committee (Naomi, Sam, Stephanie, Amanda, Chuck). Zoom link for 10:30 OMEC is HERE.
11:30am OMC = Full OMC is everyone else! Zoom link for 11:30 OMC is HERE.
1:00pm grab-and-go lunch for OMC and workday volunteers.
Saturday, April 3 is our Spring Volunteer Workday. We invite and encourage you, OMC, to come early and help until the OMEC or OMC meeting begins. Specifically, Junior King requests help with the continued task of assessing repair needs in all camp facilities as we work to restart the "Adopt-a-Facility" Program at Camp Bethel. All the workday info is at www.CampBethelVirginia.org/workday
Meanwhile, I encourage you to read through the documents and data below, AND I encourage you to watch the recorded Camp Rep webinar and be aware of all the documents at www.CampBethelVirginia.org/rep
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Items for the OMC meeting (via Zoom), February 6, 2021 at 9:00am
Barry sent you an email (from CampBethelOffice@gmail.com) with the Zoom link invitation. See you online Saturday morning!
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Items for the OMC Reorganization meeting (via Zoom), December 30, 7:00pm
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OMC Meetings for 2021:
February 6, 2021 (Sat) 9:00am via Zoom. (The Camp Supporters' Zoom meeting is moved to March 6 at 10:00am, because we just don't have enough information yet.)
April 3, 2021 (Sat) 10:30am OMEC meeting & 11:30am OMC meeting at Camp Bethel. (In person and Zoom option available. Same day as Spring Volunteer Workday. Lunch provided at 1:00pm.)
June 22, 2021 (Tue) 5:30pm: OMC Dinner w/ campers & meeting at Camp Bethel.
August 21, 2020 (Sat) 9:00am. Budget Meeting! OMEC meeting & 10:00 OMC meeting at Camp Bethel.
November 12-13, 2021: Virlina District Conference and OMC Reorganization, at Bonsack Baptist.
Virlina District Board Meetings for 2021:
January 2, 2021 (Sat) – District Board via Zoom.
March 9, 2021 (Tue) - DB Exec, at Oak Grove South.
March 20, 2021 (Sat) - District Board, at Summerdean.
June 8, 2021 (Tue) - DB Exec, at the DRC.
June 19, 2021 (Sat) - District Board, at Crab Orchard.
August 28, 2021 (Sat), DB Exec, at the DRC.
September 18, 2021 (Sat), District Board, at Smith River.
November 12-13, 2021: Virlina District Conference and Board Reorganization, at Bonsack Baptist.
Commission on Stewardship Meetings for 2021:
Tuesday, March 2nd (7pm Zoom Meeting).
Tuesday, June 1 (7pm @ DRC).
Tuesday, August 24th (7pm @ DRC).
Saturday, November 13th (12pm @ Bonsack Baptist).
Tuesday, December 7th (7pm @ DRC).
February 6, 2021 (Sat) 9:00am via Zoom. (The Camp Supporters' Zoom meeting is moved to March 6 at 10:00am, because we just don't have enough information yet.)
April 3, 2021 (Sat) 10:30am OMEC meeting & 11:30am OMC meeting at Camp Bethel. (In person and Zoom option available. Same day as Spring Volunteer Workday. Lunch provided at 1:00pm.)
June 22, 2021 (Tue) 5:30pm: OMC Dinner w/ campers & meeting at Camp Bethel.
August 21, 2020 (Sat) 9:00am. Budget Meeting! OMEC meeting & 10:00 OMC meeting at Camp Bethel.
November 12-13, 2021: Virlina District Conference and OMC Reorganization, at Bonsack Baptist.
Virlina District Board Meetings for 2021:
January 2, 2021 (Sat) – District Board via Zoom.
March 9, 2021 (Tue) - DB Exec, at Oak Grove South.
March 20, 2021 (Sat) - District Board, at Summerdean.
June 8, 2021 (Tue) - DB Exec, at the DRC.
June 19, 2021 (Sat) - District Board, at Crab Orchard.
August 28, 2021 (Sat), DB Exec, at the DRC.
September 18, 2021 (Sat), District Board, at Smith River.
November 12-13, 2021: Virlina District Conference and Board Reorganization, at Bonsack Baptist.
Commission on Stewardship Meetings for 2021:
Tuesday, March 2nd (7pm Zoom Meeting).
Tuesday, June 1 (7pm @ DRC).
Tuesday, August 24th (7pm @ DRC).
Saturday, November 13th (12pm @ Bonsack Baptist).
Tuesday, December 7th (7pm @ DRC).
Item for OMC Zoom meeting, August 24, 2020, 6:00pm
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Items and Documents for OMC Zoom meeting, August 22, 2020, 9:00am
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Items and Documents for Finance Sub-Committee Zoom meeting, July 21, 2020, 6:30pm
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Items and Documents for the Zoom meeting for Tuesday, June 23, 2020, 6:00pm
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Virginia's Phase 3 Guidelines at https://www.governor.virginia.gov/media/governorvirginiagov/governor-of-virginia/pdf/Virginia-Forward-Phase-Three-Guidelines.pdf
Outdoor Ministries Committee REVISED 2020 Meeting Dates:
June 23, Camp Bethel, 6:00pm ZOOM meeting. See email for link and info.
August 22, Camp Bethel, 10:00am (Executive Committee meets at 9:00am). Budget meeting. Lunch TBD.
November 14, at District Conference, 12:00pm reorganization meeting during lunch.
Outdoor Ministries Committee REVISED 2020 Meeting Dates:
June 23, Camp Bethel, 6:00pm ZOOM meeting. See email for link and info.
August 22, Camp Bethel, 10:00am (Executive Committee meets at 9:00am). Budget meeting. Lunch TBD.
November 14, at District Conference, 12:00pm reorganization meeting during lunch.
OMC Update, April 25, 2020
Hello OMC Members,
We will have a short (1 hour max) OMC Zoom Meeting on Thursday, April 30, 2020 at 7:00pm. Check your email for the link and information (email from CampBethelOffice@gmail.com). Main purpose is for updates and any questions you might have.
In preparation for the meeting, I have posted several documents below, including the financial statements through March 2020 ("camp-balance" and "camp-income"). Best financial position through March since 2012, which is very helpful. As soon as possible, I will try to compile and post our "usual" Excel document showing comparison line by line to previous years and budget. (UPDATE: I have posted the income/expense comparisons below!)
Other documents below include guidance for planning and decision making. We (me, Jenna, Wes, Mickey, Spencer) meet and update daily about what's possible and what has changed. With the information we have NOW, we have a summer camp plan that begins two weeks later that originally planned. See our schedule and what we are communicating to the public HERE at our COVID19 Summer Camp Information page. And you can view our Flow Chart of "If-Then" scenarios HERE at our Coordinators Updates page.
We know that our plans are likely to change, and we know that it is possible we will not be able to hold in-person summer camps. BUT, by staying informed and connected to DOZENS of professional camping organizations and connections (ACA, OMA, VaCRLG, UMCRM, PCCCA, etc.) we are able to monitor and evaluate best practices for decision making. We will wait as long as possible to make alterations to camp, and we await CDC guidance for summer camp operations. May 15 is a likely date for "go or no go" decision making. See the "04.28.2020_RevisedOptionsAndImpact..." image below for our contingency plans. Public rollout of the new summer schedule is slated for Friday, April 24, (but it happened over 3 days, April 25-27).
We successfully pivoted Sounds of the Mountains into Sounds of the Mountains "At Home" Storytelling Festival videos. It was a mammoth amount of last-minute video/computer work, but we made it happen. All sponsors stayed with us, and donations continue to trickle in. See the report below.
It hasn't been easy to take a deep dive into financial predictions. According to David Shumate at the April 8 District Board Executive Committee Zoom meeting, "Camp has enough money to make payroll through June." At that April 8 meeting, we inquired whether the Virlina District (for camp staff and district office staff) would investigate PPP loans which are available to us even though we are a faith-based organization/church. The DBExec Committee agreed to allow David to research with the help of Rob Cassell, and information was sent to David on April 9. It was well known that we needed to immediately submit the PPP application due to the quickly diminishing availability of the funds. Our new bank (First Citizens) provided information on April 14-15. On April 23, Kathie Robinson (Virlina District Treasurer) and David submitted the application to First Citizens Bank, hopefully in time to be granted this final round of funding to retain staff beyond June. Please refer to the "PPPLoans_OtherCamps" document below to see how we compare. District Board will have a called meeting via Zoom at 3:00pm on April 25 to approve (or not) the PPP since it is technically a loan that then becomes a grant (loan forgiven) if the funds are used correctly (75% or more for payroll and 25% or less for utilities). UPDATE: THE VIRLINA DISTRICT BOARD VOTED "YES" UNANIMOUSLY.
Thanks, all! Send your questions, concerns, ideas, and, of course, bad jokes to Barry@CampBethelVirginia.org.
Together, in Christ our hope,
Barry LeNoir
We will have a short (1 hour max) OMC Zoom Meeting on Thursday, April 30, 2020 at 7:00pm. Check your email for the link and information (email from CampBethelOffice@gmail.com). Main purpose is for updates and any questions you might have.
In preparation for the meeting, I have posted several documents below, including the financial statements through March 2020 ("camp-balance" and "camp-income"). Best financial position through March since 2012, which is very helpful. As soon as possible, I will try to compile and post our "usual" Excel document showing comparison line by line to previous years and budget. (UPDATE: I have posted the income/expense comparisons below!)
Other documents below include guidance for planning and decision making. We (me, Jenna, Wes, Mickey, Spencer) meet and update daily about what's possible and what has changed. With the information we have NOW, we have a summer camp plan that begins two weeks later that originally planned. See our schedule and what we are communicating to the public HERE at our COVID19 Summer Camp Information page. And you can view our Flow Chart of "If-Then" scenarios HERE at our Coordinators Updates page.
We know that our plans are likely to change, and we know that it is possible we will not be able to hold in-person summer camps. BUT, by staying informed and connected to DOZENS of professional camping organizations and connections (ACA, OMA, VaCRLG, UMCRM, PCCCA, etc.) we are able to monitor and evaluate best practices for decision making. We will wait as long as possible to make alterations to camp, and we await CDC guidance for summer camp operations. May 15 is a likely date for "go or no go" decision making. See the "04.28.2020_RevisedOptionsAndImpact..." image below for our contingency plans. Public rollout of the new summer schedule is slated for Friday, April 24, (but it happened over 3 days, April 25-27).
We successfully pivoted Sounds of the Mountains into Sounds of the Mountains "At Home" Storytelling Festival videos. It was a mammoth amount of last-minute video/computer work, but we made it happen. All sponsors stayed with us, and donations continue to trickle in. See the report below.
It hasn't been easy to take a deep dive into financial predictions. According to David Shumate at the April 8 District Board Executive Committee Zoom meeting, "Camp has enough money to make payroll through June." At that April 8 meeting, we inquired whether the Virlina District (for camp staff and district office staff) would investigate PPP loans which are available to us even though we are a faith-based organization/church. The DBExec Committee agreed to allow David to research with the help of Rob Cassell, and information was sent to David on April 9. It was well known that we needed to immediately submit the PPP application due to the quickly diminishing availability of the funds. Our new bank (First Citizens) provided information on April 14-15. On April 23, Kathie Robinson (Virlina District Treasurer) and David submitted the application to First Citizens Bank, hopefully in time to be granted this final round of funding to retain staff beyond June. Please refer to the "PPPLoans_OtherCamps" document below to see how we compare. District Board will have a called meeting via Zoom at 3:00pm on April 25 to approve (or not) the PPP since it is technically a loan that then becomes a grant (loan forgiven) if the funds are used correctly (75% or more for payroll and 25% or less for utilities). UPDATE: THE VIRLINA DISTRICT BOARD VOTED "YES" UNANIMOUSLY.
Thanks, all! Send your questions, concerns, ideas, and, of course, bad jokes to Barry@CampBethelVirginia.org.
Together, in Christ our hope,
Barry LeNoir
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OMC Update, April 7, 2020
Hello OMC,
Here's an update from Camp Bethel.
All groups and activities at Camp Bethel are either cancelled or on hold through June 10, including school groups (KinderCritters and Your Outdoor Classroom), Guest Groups and Weddings, Spring Workday, and Memorial Day Family Weekend. Guest Groups have the option to forward their deposit to later in 2020-2021-2022, to donate their deposit, or to receive a full refund.
We have shut off electricity and propane to most facilities. We've cut our trash pickup in half. We're not ordering any food or cleaning supplies, and we're not driving as much. Not spending money except necessities and designated projects already in process. Will likely further delay construction on the RV Village and expanded septic field (had planned to begin in late August). The camp office is closed except for essential personnel, but we are keeping regular office hours (M-F 9-12, 1-5).
Probable (but not absolute) Summer Camp plan might be to begin camps two weeks later. First camper week would be June 21 (not June 7), and Staff Training would be 5 days of on-line training/videos, then in-person training from June 11-19. Instead of having Weeks 1 through 7, we would have Weeks 3 through 8 (only six total weeks of programming). Camp Kesem cancelled for July 19-24, 2020, (they will return in 2021), which is our Week 7. This enables us to move programs scheduled during Weeks 1 and 2 into Weeks 7 and 8. This plan compresses the summer by 1 week total, which also reduces summer payroll. Camper Families who must cancel can forward their payments to other 2020 camps or to 2021 camps, or can donate, or can receive full refund.
Jenna, Spencer, and Wes are planning creative ways to connect with our campers and camper families during April and May via social media and "virtual" programming.
For now, William Byrd HS Band Camp (July 26-Aug 1), Faith Fellowship Children's Camp (Aug 2-5), and Salem HS Band Camp (Aug 9-15) are still on as scheduled. All groups scheduled July and later are still on as scheduled.
The website showing predicted peak data for COVID19 is https://covid19.healthdata.org/united-states-of-america/virginia. This data originally showed Virginia peaking on May 20 (ending July 16), but now shows Virginia peaking on April 20 (ending June 5). Hopeful data, but Governor Northam says we can't put too much stock into these predictions.
Sounds of the Mountains Info: April 3-4 would normally have been our Sounds of the Mountains Storytelling Festival, a BIG fundraiser for Camp Bethel, accounting for $47,497 in 2012 and involving over 100 volunteers! Alas, what to do? The storytellers submitted video "sets" (via shared Google Drive folder) and Barry assembled five FREE one-hour shows posted on line for families to enjoy at home. Each video and the descriptions/links encourage donations for Camp Bethel and/or "tips" for the performers. As of 11:00am April 7, the videos have 1,300+ views and we've netted $6,142 in gifts and donated ticket purchases thus far. 100% of our festival sponsors stayed with us, which is another $21,150. The Sounds of the Mountains "At-Home" Storytelling Festival is available for you at www.SoundsoftheMountains.org/watch. Please share with your friends and churches! We hope this provides a little joy for your families during these unprecedented months. Enjoy!
Beth Wiegandt is our outdoor ed coordinator (KinderCritters, Your Outdoor Classroom, ACA Courses), and she basically works on commission. She gets a percentage of the school group fees and a percentage of the ACA (Canoe) course fees. Since all these groups have cancelled through June, she is not getting anything. But she should be OK; her husband Steve is a teacher at RMMS, so they have income.
We currently employ 4 full-time salaried persons (Barry, Jenna, Mickey, Wes) and 5 regular hourly employees (Melissa Browning = housekeeping; Spencer Knox = 2020 summer camp coordinator; Jakob Nipper = summer camp prep & maintenance; George Shockley = maintenance asst.; Christian Sullivan = maintenance asst.). I want to retain all these employees for as long as possible, because there is always more work to be done than time to do it. I will continue to study the income/expense comparisons and projections, and I will get updated March data on April 8 in order to make better comparisons.
Our Camp Bethel web site has COVID-19 updates for Guest Groups, Summer Camps, and general info at www.CampBethelVirginia.org/covid19.
Sam Foster and I will participate in a District Board Executive Committee Zoom meeting on Wednesday April 8 at 7:00pm.
Thanks everyone!
Together, in Christ our hope,
Barry LeNoir
Hello OMC,
Here's an update from Camp Bethel.
All groups and activities at Camp Bethel are either cancelled or on hold through June 10, including school groups (KinderCritters and Your Outdoor Classroom), Guest Groups and Weddings, Spring Workday, and Memorial Day Family Weekend. Guest Groups have the option to forward their deposit to later in 2020-2021-2022, to donate their deposit, or to receive a full refund.
We have shut off electricity and propane to most facilities. We've cut our trash pickup in half. We're not ordering any food or cleaning supplies, and we're not driving as much. Not spending money except necessities and designated projects already in process. Will likely further delay construction on the RV Village and expanded septic field (had planned to begin in late August). The camp office is closed except for essential personnel, but we are keeping regular office hours (M-F 9-12, 1-5).
Probable (but not absolute) Summer Camp plan might be to begin camps two weeks later. First camper week would be June 21 (not June 7), and Staff Training would be 5 days of on-line training/videos, then in-person training from June 11-19. Instead of having Weeks 1 through 7, we would have Weeks 3 through 8 (only six total weeks of programming). Camp Kesem cancelled for July 19-24, 2020, (they will return in 2021), which is our Week 7. This enables us to move programs scheduled during Weeks 1 and 2 into Weeks 7 and 8. This plan compresses the summer by 1 week total, which also reduces summer payroll. Camper Families who must cancel can forward their payments to other 2020 camps or to 2021 camps, or can donate, or can receive full refund.
Jenna, Spencer, and Wes are planning creative ways to connect with our campers and camper families during April and May via social media and "virtual" programming.
For now, William Byrd HS Band Camp (July 26-Aug 1), Faith Fellowship Children's Camp (Aug 2-5), and Salem HS Band Camp (Aug 9-15) are still on as scheduled. All groups scheduled July and later are still on as scheduled.
The website showing predicted peak data for COVID19 is https://covid19.healthdata.org/united-states-of-america/virginia. This data originally showed Virginia peaking on May 20 (ending July 16), but now shows Virginia peaking on April 20 (ending June 5). Hopeful data, but Governor Northam says we can't put too much stock into these predictions.
Sounds of the Mountains Info: April 3-4 would normally have been our Sounds of the Mountains Storytelling Festival, a BIG fundraiser for Camp Bethel, accounting for $47,497 in 2012 and involving over 100 volunteers! Alas, what to do? The storytellers submitted video "sets" (via shared Google Drive folder) and Barry assembled five FREE one-hour shows posted on line for families to enjoy at home. Each video and the descriptions/links encourage donations for Camp Bethel and/or "tips" for the performers. As of 11:00am April 7, the videos have 1,300+ views and we've netted $6,142 in gifts and donated ticket purchases thus far. 100% of our festival sponsors stayed with us, which is another $21,150. The Sounds of the Mountains "At-Home" Storytelling Festival is available for you at www.SoundsoftheMountains.org/watch. Please share with your friends and churches! We hope this provides a little joy for your families during these unprecedented months. Enjoy!
Beth Wiegandt is our outdoor ed coordinator (KinderCritters, Your Outdoor Classroom, ACA Courses), and she basically works on commission. She gets a percentage of the school group fees and a percentage of the ACA (Canoe) course fees. Since all these groups have cancelled through June, she is not getting anything. But she should be OK; her husband Steve is a teacher at RMMS, so they have income.
We currently employ 4 full-time salaried persons (Barry, Jenna, Mickey, Wes) and 5 regular hourly employees (Melissa Browning = housekeeping; Spencer Knox = 2020 summer camp coordinator; Jakob Nipper = summer camp prep & maintenance; George Shockley = maintenance asst.; Christian Sullivan = maintenance asst.). I want to retain all these employees for as long as possible, because there is always more work to be done than time to do it. I will continue to study the income/expense comparisons and projections, and I will get updated March data on April 8 in order to make better comparisons.
Our Camp Bethel web site has COVID-19 updates for Guest Groups, Summer Camps, and general info at www.CampBethelVirginia.org/covid19.
Sam Foster and I will participate in a District Board Executive Committee Zoom meeting on Wednesday April 8 at 7:00pm.
Thanks everyone!
Together, in Christ our hope,
Barry LeNoir
OMC Update, March 27, 2020
Hi OMC!
FIRST, please refer to our website and News link for updates: www.CampBethelVirginia.org, and if you do not receive our occasional eNews, subscribe now at https://www.campbethelvirginia.org/subscribe-to-e-news.html.
SECOND, and I apologize for not sending this to you sooner, our March 28 OMC Meeting is postponed until June 23. March 28 Spring Volunteer Workday postponed until May 2.
NEXT: I'm posting updates at our website, www.CampBethelVirginia.org, and I have even created a COVID-19 page for folks to find quick info about how this affects their time here. This page is NOT intended to be a clearinghouse resource for information. It's just about Camp Bethel. I have not yet finalized our "Summer Camps" or "Guest Groups" info to post yet. More on that below.
Sounds of the Mountains "At-Home" Storytelling Festival will be an on-line "show" fundraiser for Camp Bethel available beginning April 4 to watch any time at www.SoundsoftheMountains.org. Our tellers will send video sets, and I will compile and create FIVE fun hour-long “shows” to post at SoundsoftheMountains.org via CampBethelVirginia’s YouTube channel. We can't gather, but we can laugh and sing!
We labeled and mailed 3,087 new postcards this morning, so those should arrive in mailboxes tomorrow through Monday-Tuesday (see previously attached postcard PDF).
39 out of 45 ticket holders have donated their entire fee to us, and only 6 requesting refunds. The revised SOTM website (SoundsoftheMountains.org) has already generated $430 in donations. SOTM eNews sent on 03.25.2020 to 675 subscribers and Camp Bethel eNews (including new SOTM info) sent on 03.25.2020 to 5,276 subscribers. Plus Facebook posts and a Facebook event to promote the on-line "At-Home" Festival.
Starting March 20, most all of our Guest Groups have cancelled through May. We've also lost a few June day groups, and we lost Camp Kesem (July 19-25) until next year. I am gathering the data needed to analyze the impacts on our income AND our expenses, and I'll be able to report on this in the coming weeks.
We are in "WAIT AND SEE" mode about whether we will be able to hold summer camps. We are preparing as if summer camps are ON AS SCHEDULED, but also ready to plan if a condensed/later schedule is needed, OR if camps are not possible. Our Staff Training begins May 25, so we are working backward from there as we wait for news or updates on CDC & VDH (Va Dept of Health) requirements. Again, for now, we will wait and see. As of March 26, 2020, we have 248 campers registered for summer camps, compared to 209 campers on this date in 2019.
For 2020, and until things return to "normal/safe", Guest Groups who must cancel can forward their deposit to a rescheduled event in 2020-2021-or-2020, OR they can donate part-or-all of their deposit, OR they can receive a full refund. This information will be provided to each group individually, but will take some time as I have to look ahead to potential rescheduling dates and availability. Fall is already booked solid, which is both good and bad in this scenario.
Cancellation information about summer camp payments is coming soon in an effort to reassure families that they can register without any risk of losing money if we must cancel.
Me, Jenna, and Spencer are keeping "social-distanced" daily office hours, Mon-Fri 9:00-5:00, but our office is closed to guests and open to essential personnel only. Wes comes regularly and has been helping with a little bit of everything in the absence of groups with meal services. Mickey and his team continue to work on grounds and facilities, and they are able to work individually apart from each other. No one has tried to rob us of our toilet paper, probably because... have you ever used our camp toilet paper? You understand why no one wants to steal it. Ha ha.
We have the camp "closed" to vehicles with the gates shut, but... IF you can isolate in your car and NOT impact other people (home-to-car-to-camp and back), we welcome individual or family "social distance-able" Cyclists, Hikers, and Walkers to explore our isolated trails and forests. Gates are closed, so park in the "Front Creekside" grass area, get a trail map from the office porch, and do not enter any facilities. MANY families are coming for social-distance-able hiking and biking!
We are hopeful that things calm down soon and that we can weather the financial impact. Building our reserve in 2019 is proving to be a great blessing. HOWEVER, if circumstances worsen and if we are unable to hold summer camps, we should base any personnel decisions on MATH. (How much do we have? How much can we project we will receive? What fundraising and alternate income can we add? What will our expenses continue to be?)
OMC Chair Sam Foster and I have talked by phone several times, and we both participated in the Virlina District Board Executive Committee meeting via Zoom call on March 24. I am part of the Virlina District Pandemic Response Team which met via Zoom call on March 21. IF Camp and/or Virlina District face drastic challenges in the coming weeks, we may choose to hold a Zoom meeting or conference call for OMC, and we will inform you of any decision to do so.
As always, I welcome your questions, ideas, concerns, and bad jokes. PLEASE send some bad jokes!
Meanwhile, stay healthy, stay home, social-distance, wash hands, and take care of each other. "No storm can shake my inmost calm while to that Rock I'm clinging. Since Love is Lord of Heaven and Earth, how can I keep from singing?"
Together, in Christ our hope,
Barry LeNoir
Director, Camp Bethel in Fincastle, VA
Hi OMC!
FIRST, please refer to our website and News link for updates: www.CampBethelVirginia.org, and if you do not receive our occasional eNews, subscribe now at https://www.campbethelvirginia.org/subscribe-to-e-news.html.
SECOND, and I apologize for not sending this to you sooner, our March 28 OMC Meeting is postponed until June 23. March 28 Spring Volunteer Workday postponed until May 2.
NEXT: I'm posting updates at our website, www.CampBethelVirginia.org, and I have even created a COVID-19 page for folks to find quick info about how this affects their time here. This page is NOT intended to be a clearinghouse resource for information. It's just about Camp Bethel. I have not yet finalized our "Summer Camps" or "Guest Groups" info to post yet. More on that below.
Sounds of the Mountains "At-Home" Storytelling Festival will be an on-line "show" fundraiser for Camp Bethel available beginning April 4 to watch any time at www.SoundsoftheMountains.org. Our tellers will send video sets, and I will compile and create FIVE fun hour-long “shows” to post at SoundsoftheMountains.org via CampBethelVirginia’s YouTube channel. We can't gather, but we can laugh and sing!
We labeled and mailed 3,087 new postcards this morning, so those should arrive in mailboxes tomorrow through Monday-Tuesday (see previously attached postcard PDF).
39 out of 45 ticket holders have donated their entire fee to us, and only 6 requesting refunds. The revised SOTM website (SoundsoftheMountains.org) has already generated $430 in donations. SOTM eNews sent on 03.25.2020 to 675 subscribers and Camp Bethel eNews (including new SOTM info) sent on 03.25.2020 to 5,276 subscribers. Plus Facebook posts and a Facebook event to promote the on-line "At-Home" Festival.
Starting March 20, most all of our Guest Groups have cancelled through May. We've also lost a few June day groups, and we lost Camp Kesem (July 19-25) until next year. I am gathering the data needed to analyze the impacts on our income AND our expenses, and I'll be able to report on this in the coming weeks.
We are in "WAIT AND SEE" mode about whether we will be able to hold summer camps. We are preparing as if summer camps are ON AS SCHEDULED, but also ready to plan if a condensed/later schedule is needed, OR if camps are not possible. Our Staff Training begins May 25, so we are working backward from there as we wait for news or updates on CDC & VDH (Va Dept of Health) requirements. Again, for now, we will wait and see. As of March 26, 2020, we have 248 campers registered for summer camps, compared to 209 campers on this date in 2019.
For 2020, and until things return to "normal/safe", Guest Groups who must cancel can forward their deposit to a rescheduled event in 2020-2021-or-2020, OR they can donate part-or-all of their deposit, OR they can receive a full refund. This information will be provided to each group individually, but will take some time as I have to look ahead to potential rescheduling dates and availability. Fall is already booked solid, which is both good and bad in this scenario.
Cancellation information about summer camp payments is coming soon in an effort to reassure families that they can register without any risk of losing money if we must cancel.
Me, Jenna, and Spencer are keeping "social-distanced" daily office hours, Mon-Fri 9:00-5:00, but our office is closed to guests and open to essential personnel only. Wes comes regularly and has been helping with a little bit of everything in the absence of groups with meal services. Mickey and his team continue to work on grounds and facilities, and they are able to work individually apart from each other. No one has tried to rob us of our toilet paper, probably because... have you ever used our camp toilet paper? You understand why no one wants to steal it. Ha ha.
We have the camp "closed" to vehicles with the gates shut, but... IF you can isolate in your car and NOT impact other people (home-to-car-to-camp and back), we welcome individual or family "social distance-able" Cyclists, Hikers, and Walkers to explore our isolated trails and forests. Gates are closed, so park in the "Front Creekside" grass area, get a trail map from the office porch, and do not enter any facilities. MANY families are coming for social-distance-able hiking and biking!
We are hopeful that things calm down soon and that we can weather the financial impact. Building our reserve in 2019 is proving to be a great blessing. HOWEVER, if circumstances worsen and if we are unable to hold summer camps, we should base any personnel decisions on MATH. (How much do we have? How much can we project we will receive? What fundraising and alternate income can we add? What will our expenses continue to be?)
OMC Chair Sam Foster and I have talked by phone several times, and we both participated in the Virlina District Board Executive Committee meeting via Zoom call on March 24. I am part of the Virlina District Pandemic Response Team which met via Zoom call on March 21. IF Camp and/or Virlina District face drastic challenges in the coming weeks, we may choose to hold a Zoom meeting or conference call for OMC, and we will inform you of any decision to do so.
As always, I welcome your questions, ideas, concerns, and bad jokes. PLEASE send some bad jokes!
Meanwhile, stay healthy, stay home, social-distance, wash hands, and take care of each other. "No storm can shake my inmost calm while to that Rock I'm clinging. Since Love is Lord of Heaven and Earth, how can I keep from singing?"
Together, in Christ our hope,
Barry LeNoir
Director, Camp Bethel in Fincastle, VA
Outdoor Ministries Committee REVISED 2020 Meeting Dates:
February 1, at Camp Bethel, 10:00am (Executive Committee meets at 9:00am). Lunch at 12:30.
February 1 is also our Camp Supporter/Rep Luncheon at 12:30, which OMC should attend so Reps can meet you.
March 28, Camp Bethel, 11:30am meetings and Spring Workday cancelled.
June 23, Camp Bethel, 5:30pm dinner with the campers and 6:15 meeting.
August 22, Camp Bethel, 10:00am (Executive Committee meets at 9:00am). Budget meeting. Lunch TBD.
November 14, at District Conference, 12:00pm reorganization meeting during lunch.
Items and Documents for the meeting on Saturday, February 1, 2020
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Items and Documents for the meeting on Friday, August 23, 2019
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Friday, August 23 at Camp Bethel. 6:00 OMEC, and 7:00 OMC.
Hi Everyone,
I am VERY VERY sorry to have made the last-minute change of our budget meeting date without considering the impact it would have on everyone's previously planned schedules. I apologize for causing frustration. As it turns out, most of you would have been able to attend on Friday, August 23, and many would NOT be able to attend on Saturday, August 24.
In order to secure a quorum and to allow maximum participation, we will move the meeting BACK to Friday, August 23, but at CAMP BETHEL (Ark Conference Room) and NOT at the DRC. 6:00pm OMEC and 7:00pm OMC at the DRC (2020 budget meeting) in the Ark Conference Room.
Again, I am VERY sorry to send so many switches and changes... Not my best moment.
For those who had responded saying they couldn't attend on Saturday, I hope you can now attend on Friday as originally planned (except we will meet here at Camp Bethel). I will call each of you individually with this information to confirm and to offer my apologies. Thank you for your patience and your support!
Barry LeNoir
Hi Everyone,
I am VERY VERY sorry to have made the last-minute change of our budget meeting date without considering the impact it would have on everyone's previously planned schedules. I apologize for causing frustration. As it turns out, most of you would have been able to attend on Friday, August 23, and many would NOT be able to attend on Saturday, August 24.
In order to secure a quorum and to allow maximum participation, we will move the meeting BACK to Friday, August 23, but at CAMP BETHEL (Ark Conference Room) and NOT at the DRC. 6:00pm OMEC and 7:00pm OMC at the DRC (2020 budget meeting) in the Ark Conference Room.
Again, I am VERY sorry to send so many switches and changes... Not my best moment.
For those who had responded saying they couldn't attend on Saturday, I hope you can now attend on Friday as originally planned (except we will meet here at Camp Bethel). I will call each of you individually with this information to confirm and to offer my apologies. Thank you for your patience and your support!
Barry LeNoir
Items and Documents for the meeting on Tuesday, June 25, 2019
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Items and Documents for the meeting on Saturday, April 6, 2019
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Items and Documents for the meeting on Saturday, February 2, 2019, 10:00am:
Items and Documents for the meeting on Saturday, February 2, 2019, 10:00am:
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Items and documents for the OMC Reorganization at Virlina District Conference, Saturday, November 10, 2018 at Bonsack Baptist Church. OMC Reorganization will occur over the lunch break, at about 12:00noon.
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Items and Documents for the budget meeting on Friday, August 24, 2018:
6:00pm OMEC Meeting at District Resource Center, Naomi, Stephanie, Allison, Carol, Chuck, Zach.
6:45pm OMC Meeting at District Resource Center.
Barry will bring printed copies of the budget worksheet and all other documents.
NOTE: Budget documents below reflect approved changes made by the District Board Executive Committee at their meeting on Saturday, Augsut 25, 2018
Items and Documents for the budget meeting on Friday, August 24, 2018:
6:00pm OMEC Meeting at District Resource Center, Naomi, Stephanie, Allison, Carol, Chuck, Zach.
6:45pm OMC Meeting at District Resource Center.
Barry will bring printed copies of the budget worksheet and all other documents.
NOTE: Budget documents below reflect approved changes made by the District Board Executive Committee at their meeting on Saturday, Augsut 25, 2018
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Items and Documents for the meeting on Tuesday, June 19, 2018:
4:30pm Property Committee (and other OMC invited) for driving/walking tour of areas of interest around campus.
5:30pm Dinner in Ark with campers and staff.
6:00pm OMC Meeting in Ark Conference Room.
Barry will provide printed copies of all these documents!
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See preliminary RV Village plan and images at: https://www.virlinafuture.org/rv-village.html
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OMC Meeting CANCELLED March 24, 2018
Mercy, mercy... will spring ever come? The UNpredictability and timing of tomorrow's expected regional snow/sleet is prompting worries about getting home safely from our planned 3:00pm OMC meeting. We also had a group cancel their weekend lodging plans at Camp Bethel...
So, our meeting on March 24 is CANCELLED. Next scheduled meeting is Tuesday, June 19 at 5:30pm (dinner with campers) and 6:00pm meeting. PLEASE EMAIL BACK TO CONFIRM YOU RECEIVED THIS MESSAGE. I have NOT received any news about whether First Church's Chili Cook-Off is cancelled or not.
I WILL EMAIL YOU ANY UPDATES OR ACTION ITEMS that may come up in the coming weeks, and I will post the staff reports later today or early tomorrow at www.CampBethelVirginia.org/OMC. I will also include our e-mail poll we took earlier this month into the body of minutes.
Other upcoming Camp Bethel Events include:
April 7, 2018 (Sat) 7:30am Spring Workday; RSVP meals by April 1.
April 20-21 (Fri-Sat), Calling the Called (ministry discernment workshop) at Camp Bethel.
April 27-28, 2018 (Fri-Sat), 17th Sounds of the Mountains Festival.
May 5, 2018 (Sat), Camp Bethel at Ministry & Mission in Virlina Day at Collinsville CoB.
May 25-28, 2018, Memorial Day Family Weekend & Concerts, RSVP meals.
May 26, 2018 (Sat), Family Day/Summer Camp Open House, 1,00-4,00pm.
June 8, 2018 (Fri) 5:30pm, Summer Staff Commissioning Dinner & Service.
June 19 (Tue) 5:30pm OMC dinner with campers, then meeting.
Thanks, all! Stay safe!
Together, in Christ our hope,
Barry LeNoir
Items and Documents for the meeting on March 24, 2018.
Barry will provide printed copies of all these documents!
Location: (Roanoke) First Church of the Brethren, 2001 Carroll Ave, Roanoke VA 24017. Meet in the Chapel.
Schedule: 3:00pm OMEC. 3:30 Full OMC.
5:00 optional dinner in the Fellowship Hall (Chili Cook-Off & Cake/Pie Bake-Off)
Agenda and reports coming Friday!
| campbethelincomeexpense12.31.2017.pdf |
FEBRUARY 3, 2018 MEETING CANCELLED, RESCHEDULED to March 24.
Dear OMC,
Due to multiple circumstances, we must CANCEL our meetings on February 3 and April 7. In place of these two meetings, OMC will meet on Saturday, March 24 at 3:00pm at (Roanoke) First Church of the Brethren, 2001 Carroll Ave, Roanoke VA 24017.
One positive is that on March 24, First Church is holding their annual Chili Cook-off and Cake/Pie Bake-off at 5:00pm, directly following our 3:00 meeting at First Church. This is a FREE dinner (donations encouraged/expected) and raises funds for their church kids to attend Camp.
Other 2018 scheduled OMC meetings are listed below, and I hope you can attend as many as possible. Between now and March 24, I will send periodic updates and information. As is customary, I will email OMC prior to meetings, and I will update our "hidden" OMC web site with documents, etc., www.CampBethelVirginia.org/OMC. Also, I hope each of you receives (and reads) our occasional eNews: www.CampBethelVirginia.org/news.
Please contact me with any questions, 540-992-2940 or CampBethelOffice@gmail.com. Thank you!
Together, in Christ our hope,
Barry LeNoir
March 24, 2018 (Sat), 3:00pm: OMC Meeting at First Church of the Brethren, Roanoke.
June 19, 2018 (Tue) 5:30pm: OMC Dinner w/ campers & meeting.
August 24 (Fri) 5:15pm OMEC & 6:00pm OMC Budget Meeting at the District Resource Center.
November 9-10, 2018: Virlina District Conference, Bonsack Baptist.
December 1, 2018 (Sat): Virlina District Board/OMC day at Camp Bethel.
Documents and Information for January 6, 2018 District Board/OMC/NCDC Retreat, 8:00am at Camp Bethel.
Other documents can be found at: http://virlina.org/board
Other documents can be found at: http://virlina.org/board
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Documents and Information for November 10-11, 2017 Virlina District Conference and OMC Reorganization:
| omc2018reorgletter.pdf |
Proposed 2018 Budget Worksheet, for the meeting on Friday, August 25, 2017 at the District Resource Center:
Barry will provide printed copies of this spreadsheet.
5:15 = OMEC (Naomi, Stephanie, Allison, Kimball, Carol, Zach).
6:00 = Full OMC (Bill, Emely, Sharon, Brian, Chuck, Junior, Sam).
7:00 = Commission on Stewardship, so our time must be efficient and effective!
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Items and Documents for the meeting on June 22, 2017:
Barry will provide printed copies of all these documents!
5:30pm Dinner with campers and staff. 6:15pm OMC Meeting in Ark Conference Room.
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Items and Documents for the OMEC & OMC Meetings on Saturday, April 1, 2017:
Barry will provide printed copies of all these documents!
10:30am RV & Road Subcommittee: Bill, Sharon, Charles, Sam & Barry. Meet at Ark and come dressed to walk/ride/tour the RV forest and camp road.
12:00pm OMEC at Bethel Lodge: Tabitha, Naomi, Allison, Zach, Carol, Kimball, Emma Jean.
1:00pm LUNCH in Ark with volunteers and guest groups.
1:30pm OMC Subcommittees: EVERYONE at Ark.
2:00: OMC Meeting: EVERYONE at Ark.
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| 2017campbethelfoodservicescoordapplicationinfo.pdf |
Items and Documents for the OMEC & OMC Meetings on Saturday, February 11, 2017:
9:00am OMEC: Tabitha, Naomi, Allison, Zach, Carol, Kimball, Emma Jean.
10:00am OMC Subcommittees: EVERYONE.
10:30am-12:00noon OMC Meeting.
12:30pm LUNCH for everyone and Camp Supporters Luncheon/Program.
9:00am OMEC: Tabitha, Naomi, Allison, Zach, Carol, Kimball, Emma Jean.
10:00am OMC Subcommittees: EVERYONE.
10:30am-12:00noon OMC Meeting.
12:30pm LUNCH for everyone and Camp Supporters Luncheon/Program.
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| 2016virlina15passvanguidelinesdraftwithsuggestedadditions.pdf |
Items and Documents for the OMC Reorganization on Saturday, November 12, 2016:
9:15am Order of the Day: Presentation of the Ballot (4 candidates for 2 OMC positions).
12:00pm lunch and Reorganization (room # TBA). If you reserved a lunch, it will be waiting for you in that room.
1:35pm Camp Director and OMC Reports. Camp Director report to DC is below.
On November 12, we will elect officers and divide into our sub-committees: Finance, Program, and Property. Please read the detailed "OMC 2017 Responsibilities" document below to be fully prepared for what you are expected to do when serving on OMC in 2017.
FYI, the "Safety Fifteen Passenger Van Policy..." document is for your information only. We will be reviewing this document at our February 11 meeting in order to make any additions or corrections necessary for safe and reasonable implementation at Camp Bethel.
Also, see the Camp Bethel District Conference Delegate Packet for additional information.
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Items and Documents for the meeting on August 26, 2016:
Barry will provide printed copies of all these documents!
5:30pm Dinner in Ark (RSVP to CampBethelOffice@gmail.com)
6:00pm OMC meeting in Ark Conference Room
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Items and Documents for the meeting on June 23, 2016:
Barry will provide printed copies of all these documents!
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Items and Documents for the meetings on March 26, 2016:
Barry will provide printed copies of all these documents!
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Schedule for March 26, 2016:
9:00am OMEC meets in Ark Conference Room (Sam, George, Allison M., Carol, Kimball, Tabitha, Barry & Emma Jean).
10:00am ALL OMC Subcommittees meet in Ark. (Everyone!)
10:30am Full OMC meeting in Ark Conference Room. (Everyone!)
Sorry, no lunch is being served. But we will provide snacks and coffee/teas/water.
9:00am OMEC meets in Ark Conference Room (Sam, George, Allison M., Carol, Kimball, Tabitha, Barry & Emma Jean).
10:00am ALL OMC Subcommittees meet in Ark. (Everyone!)
10:30am Full OMC meeting in Ark Conference Room. (Everyone!)
Sorry, no lunch is being served. But we will provide snacks and coffee/teas/water.
Information from past OMC meetings and past reports, listed in reverse chronology:
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